Hamburg Township Library
10411 Merrill Rd.  PO Box 247
Hamburg, MI 48189
810.231.1771

October 18, 2022 @ 7:00pm

Call to Order and Pledge to the Flag:
This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Michaelene Farrell at 7:00 pm. in the Patricia Waters Community Room.

Present: Michaelene Farrell, Jodie Colone, Richelle Hocking, Bridgette Rosek, Crystal Walter.
Absent: Mary Evergreen.
Also Present: Christine Weber.

Approval Of:

• Motion to approve Agenda as presented made by Colone; seconded by Hocking; Motion carried.
• Motion to approve the minutes from September 20, 2022 as presented made by Walter; seconded by Rosek; Motion carried.

Call to the Public:  Kim Roberts, staff member.

Financial:

• Motion to approve September 2022 Financial Report made by Rosek; seconded by Hocking; Motion carried.
• Motion to approve Library Voucher #631 in the amount of $65,736.63 made by Hocking; seconded by Rosek; Motion carried.

Librarian’s Report:

• In-house Statistics: 3,172 patrons served; 41 new patrons; 5,746 in-house item check-outs; 100 computer uses.
• Online Statistics: Axis360 check-outs: 923; PressReader check-outs: 87; Ancestry uses: 5; Fold3 uses: 0; Heritage Quest uses: 58; Infobase uses: 0; Career Guidance uses: 0; Niche Academy uses: 7.
• Other News: Kim Roberts reported that 83 people attended this year's Halloween Celebration and all enjoyed the new/different format.
• Upcoming Programs
• 10/17   Adult Craft Pickup: Fall Fabric Bowl
• 10/18   Spice Club, Rosemary (v), 1:00pm
• 10/22   Friends Book Sale, members only
• 10/24   Friends Book Sale, general public
• 10/27   Haunted Michigan (v), 6:30pm
• 11/1 – 12/10    Holiday Gifts for Shelter Animals
• 11/2     Jackie’s Book Club: The Whisper Network by Chandler Baker, 1:00pm
• 11/3     They Called Us Girls (v), 6:30pm
• 11/7     Adult Craft Pickup: Vintage Book Page Rosette Wreath
• 11/9     The Thumb Fires of 1871 & 1881 (v), 6:30pm
• 11/14   Great Decisions (v), 1:30pm
• 11/14   Justice and Faith: The Frank Murphy Story (v), 6:30pm
• 11/15   Spice Club, Sage (v), 1:00pm

Correspondence:
1)  None.

Old Business:

• Annual Policy Manual Review - Motion to amend Telecommuting Policy as presented made by Rosek; seconded by Walter; Motion carried.  New policy will not take effect until all board members have had a chance to read and discuss it.
• Building Repair Updates - Door glass has been repaired.  Window glass in children’s area has been ordered and is scheduled for January replacement.

New Business:

• HVAC Duct Cleaning quotes reviewed.  Motion to approve vendor #2 - Amistee for Duct Cleaning in the amount of $11,120.00 made by Cologne; seconded by Walter; Motion carried.  Motion to close Library 11/22-11/23 for duct cleaning, possibly needing to close at 3:00pm on the 21st made by Walter; seconded by Cologne; Motion carried.
• S. Gifford has tendered her resignation; her last day is Nov. 4.  Staff is reviewing applications and will conduct interviews until the position has been filled.
• Township is looking to start charging the library for some services since the millage passed.  Hentz will report when more information is received.

Friends Report:

• Friends Membership Open House on 10/6 was a great success and included Library and Garden tours.
• About 50 attendees
• BOT members reported hearing good feedback on event
• Still lacking Tech/Social Media volunteers - Bridget Rosek has a resource that may be able to assist with Student Volunteers, she will provide Debbie with contact details for follow-up.
• Logo has been approved and was unveiled at Open House and will be added to websites, documents, Gift Shop sign, etc.
• Currently in the midst of Fall Book Sale sorting/set-up with help of new volunteers.
• Friends Membership Presale will be this coming Saturday 10/22, 11:00am-3:00pm and we will be set up to accept new memberships 
• Holly was asked to make us aware of any community outreach opportunities and Little Libraries were briefly discussed
• Jodie Colone has a resource for this in Pinckney Schools - Laura Allen, Reading Specialist - she will put Debbie in touch with
• Work continues on Fall Art Fair 2023 application, rules, etc.

Relevant Board Issues
1)   Reminder: Nov. 9 Trustees & Directors Annual Fall Meeting at Pinckney Library.

Motion to adjourn the meeting made by Rosek; seconded by Walter; Motion carried.  Meeting adjourned at 7:58 p.m.