Hamburg Township Library
10411 Merrill Rd.    P.O.  Box 247
Hamburg, MI  48139

 Board of Trustees Meeting
November 15, 2016 @ 7:00pm

Call to Order
Meeting called to order at 7:10pm in the library meeting room.
Members present: Jodie Colone, Peg Eibler, Mary Evergreen, Michaelene Farrell, Richelle Hocking, and Jim Katakowski.
Also present: Holly Hentz and Christine Weber.

• M. Farrell was nominated to the office of President by Eibler.  Supported by Evergreen. Carried.
• R. Hocking was nominated to the office of Vice President by Eibler.  Supported by Katakowski.  Carried.
• J. Colone was nominated to the office of Secretary by Hocking.  Supported by Katakowski. Carried.
• M. Evergreen was nominated to the office of Treasurer by Farrell.  Supported by Hocking.  Carried.

Approval of

• A motion to approve the agenda as presented was made by Colone. Seconded by Hocking. Motion carried.
• A motion to approve the minutes from October 18, 2016 meeting as presented was made by Hocking.  Seconded by Katakowski.  Motion carried.

Call to the public
None present.

Financial

• A motion to approve Financial Report for October 2016 was made by Eibler. Seconded by Colone.   Motion carried.
• A motion to accept Library Voucher # 560 in the amount of $57,756.10 was made by Farrell. Seconded by Hocking.  Motion carried.

Librarian’s Report

• Statistics: average daily visitors was 213, new patrons was 77, item check-outs was 6,576, Axis360 was 292, Zinio circ was 68, computer use was 371.
• Marekting update: Instagram: 89 followers, Twitter 2561followers, Facebook: 528 followers. We were part of a joint library booth at Community Sharing for Healthy Caring conference was 11/12/2016 at Howell High School where we showcased services for children.
• Other News: Recap of Michigan Library Association annual conference, Toys for Tots Drive: Nov. 26 to Dec. 17. Drop off any new, unwrapped toy in the lobby.
• Upcoming Programs:
• 11/19      Book Sale & Senior Center Christmas Bazaar, 9am-2pm
• 11/21      U of M/Ohio State Rivalry, Free, 6:30pm
• 11/28      Creative Christmas Ornaments, Free, 6:30pm
• 11/29      Ornament Making (ages 5 and under) Free, 6:30pm
• 11/30      Ornament Making (ages 6+) Free, 6:30pm
• 12/6        Michigan’s Historic Railroads, Free. 6:00pm
• 12/7        Library Book Club: The Head Master, Free, 1:00pm
• 12/7        Visit from Santa Claus, Free, 6:30pm.
• 12/8        Lunch & Learn: Antiques Ornaments,  Free, Noon
• 12/12      Christmas Coloring Party, Free, 6;30pm
• 12/15      Demystifying Acupuncture & Chinese Medicine Free, 6:30pm.

Correspondence

• None.

Old Business

• Board discussed the Community Needs Assessment Survey and reviewed information from the township on building permits and 10 year tax collection comparison.
• Board approved updates in Policy Review: Administration Policies, Section 1-7.
• Update on hanging lights: electrician has taken one fixture for fitting LED kit into.

New Business

• Hentz contacted several companies to fix the lump in the meeting room floor.  Only Library Design Assoc. gave a complete quote at $4,778.00.  Katakowski will check with another source for an additional quote, understanding that a written quote and references must be given before board consideration.
• A motion to accept AWE quote of $5,738.00 for two digital learning centers was made by Eibler.  Seconded by Katakowski.  Motion carried.
• A motion to release Board Assigned funds of $21,555.00 was made by Katakowski. Seconded by Hocking.  Motion carried.
• Policy Review: Administration Policies, Section 8-15.

Relevant Board Issues

• United for Libraries: Short Takes for Trustee video, tabled.

     Adjourn
A motion to adjourn was made by Hocking. Seconded Katakowski.  Motion carried.
The meeting adjourned at 8:27 pm.

Next meeting will be December 20, 2016 @ 7:00pm.